QUALITY EDUCATION FOR MINORITIES (QEM) NETWORK

TRIBAL COLLEGES AND UNIVERSITIES PROGRAM (TCUP)

FINANCIAL MANAGEMENT WORKSHOP

Sofitel Minneapolis • 5601 West 78^th Street • Bloomington, MN

November 2-3, 2007

A G E N D A

Note: Each participating institutional team will have a one-hour, one-on one session with a

Workshop Consultant. See Assignment Sheet in Meeting Packet for time and location.

Friday, November 2

AM

8:00 Registration   Chambord

Breakfast Garden Court

8:45 Opening Prayer Chambord

9:00 Welcome

Jody Chase, Program Director, Tribal Colleges and Universities

Program (TCUP), National Science Foundation (NSF)

9:15 Workshop Purpose, Introductions, and Workshop Packet Contents

Shirley McBay, President, QEM Network, and Director

QEM/TCUP Technical Assistance Project

9:30 Overview of New NSF Award and Administration Guidelines

(Summary of Significant Changes from Earlier NSF Grant Policy Manual)

Kathleen Baukin, Branch Chief, Division of Grants and Agreement (DGA)

Office of Budget, Finance, and Award Management (BFA), NSF

10:00 Break

10:15 NSF Award Instrument and Award Conditions

Kathleen Baukin, DGA, NSF

10:30 Monitoring Project Performance (Grantee Responsibilities)

Michael Fredenberg, Program Director, TCUP, NSF

10:45 NSF Financial Requirements and Payments

- Definitions

- Payment Requirements [Requesting Payments, Payment Policies,

Requesting an Advance, Grantee Electronic Fund Transfer (EFT) Update]

Leonica Alkire, Vice President of Finance, Sitting Bull College, and

QEM Consultant

11:30 Grant Financial Reporting Requirements [Quarterly Disbursement Reporting –

Federal Cash Transaction Report (FCTR), Final Disbursement Reporting]

Leonica Alkire, Sitting Bull College

NOON

12:00 Working Lunch – Special One-on-One Sessions (3 institutions Garden Court

(See One-on-One Session Assignment Sheet)

PM

1:30 Grantee Standards (Conflict of Interest Policies and Chambord

  Financial Management Systems Standards)

Carol Orlando, Team Leader, Indirect Cost and Cost Analysis

Cost Analysis and Audit Resolution Branch (CAAR),

Division of Institution and Award Support (DIAS), BFA, NSF

2:00 Allowable Costs (Federal Cost Principles, Pre-Award Costs,
Post-Expiration Costs, Prior Approval)

Carol Orlando, BFA, NSF

2:45 Break Garden Court

3:00 Direct Costs (Salaries, Wages, and Fringe Benefits; Equipment; Chambord

Materials and Supplies; Travel, Consultant Services;

Participant Support; Meetings and Conferences, Other Direct)

Dionie Henry, Former Branch Chief, DGA, BFA, NSF, and

QEM Consultant

3:30 Indirect Costs (NSF Policy, Recovery of Indirect Cost Funds,

Re-budgeting of Indirect Cost Funds)

Carol Orlando, BFA, NSF

4:00 Special One-on-One Sessions (3 institutions) Garden Court

(See One-on-One Session Assignment Sheet)

5:00 Special One-on-One Sessions (3 institutions) Garden Court

(See One-on-One Session Assignment Sheet)

6:00 Working Dinner – Report on Generic Questions Raised during Salon IV

Special Sessions

Saturday, November 3

AM

8:30 Breakfast Garden Court

9:00 Recordkeeping and Accounting Requirements for Chambord

Financial Audits

Kathleen Baukin, DGA, NSF

10:00 Managing Funds from Multiple Funding Sources

Carol Orlando, BFA, NSF

10:30 Break

10:45 Maintaining Records and Reporting Time and Effort for Chambord

Project Staff

Dionie Henry, QEM Consultant

11:15 NSF Campus Site Visits (Expectations and Preparation)

Gerald Monette, Former President, Turtle Mountain College

Former TCUP Program Director, NSF, and

Senior Advisor, QEM Network

11:45 FastLane Post-award Changes and Prior Approval Requirements

(No-Cost Extensions, Supplements, Change of Project Scope,

and Other Changes)

Kathleen Baukin, DGA, NSF

PM

12:30 Working Lunch – Table Discussions Garden Court

1:30 Responsibilities of Principal Investigator and Other Chambord

Institutional Officers in Award Financial Matters

Kathleen Baukin, DGA, NSF

2:30 Communication With NSF Regarding Financial Matters

(Who, What, Why, When)

Carol Orlando, BFA, NSF

3:00 Remaining Questions and Responses

Group Discussion

3:45 Reflections on Workshop and Next Steps

Participants, NSF Staff, QEM Consultants, and QEM Staff

4:30 Adjournment